Budget Committee August 21, 2023   8/21/2023

Discussion

• • Linea Palmisano
  • 00:00:33
    Good afternoon.
  • 00:00:34
    My name is Lene Palmisano, and I'm the Vice Chair of the Budget Committee.
  • 00:00:38
    I'm going to call to order our committee meeting for Monday, August 21st.
  • 00:00:42
    At this time, I'll ask the clerk to call the roll to verify the presence of a quorum.
  • 00:00:46
    Councilmember Payne.
• • SPEAKER_22
  • 00:00:47
    Present.
  • 00:00:48
    Wonsley.
  • 00:00:49
    Present.
  • 00:00:50
    Rainville.
  • 00:00:51
    Present.
  • 00:00:52
    Lita.
• • Robin Wonsley
  • 00:00:53
    Present.
• • SPEAKER_22
  • 00:00:54
    Ellison.
• • SPEAKER_21
  • 00:00:54
    Here.
• • SPEAKER_22
  • 00:00:55
    Osmond is absent.
  • 00:00:58
    Goodman is absent.
  • 00:00:59
    President Jenkins.
  • 00:01:01
    Present Chavez.
  • 00:01:02
    Present Chugtai.
  • 00:01:04
    Present Johnson is absent.
  • 00:01:08
    Vice President Palmisano.
  • 00:01:09
    Present Chair Koski is absent.
  • 00:01:12
    There are nine members present.
• • Linea Palmisano
  • 00:01:13
    Let the record reflect that we have a quorum.
  • 00:01:16
    Councilmember Koski regrets her inability to attend.
  • 00:01:19
    Our need to try and schedule this meeting amongst a very busy council calendar is the reason why she's not able to be here today.
  • 00:01:27
    She is on family vacation.
  • 00:01:30
    colleagues.
  • 00:01:31
    The reason for our meeting today is to receive an update on change items in our last adopted budget.
  • 00:01:37
    We have several staff on hand here to assist with that presentation.
  • 00:01:41
    And we will begin by kicking it off with Kate Redden from the clerk's office.
  • 00:01:46
    Welcome.
  • 00:01:47
    Thanks for being here.
• • SPEAKER_05
  • 00:01:49
    Thank you.
  • 00:01:50
    Good afternoon members of the Budget Committee.
  • 00:01:53
    My name is Kate Redden and I am the Manager of Admin Services for the Legislative Department.
  • 00:01:57
    I am joined today by our City Auditor Ryan Patrick.
  • 00:02:01
    May it please the committee, we are here to present the Legislative Department's 2023 budget change items and we will be speaking about a community safety audit work.
  • 00:02:09
    the creation of the Policy and Research Division, restructuring public safety data practices work, and funding not only for the 2023 municipal election, but also organization of the transition, inauguration, and orientation of the new City Council.
  • 00:02:24
    At this time, I'd like to invite Mr. Patrick to speak on the first two items.
• • Linea Palmisano
  • 00:02:30
    Thank you.
  • 00:02:31
    Welcome, Mr. Patrick.
• • SPEAKER_02
  • 00:02:33
    Good afternoon, Council.
  • 00:02:35
    I'll speak briefly to the several items, the change items for the City Auditor's Office, the first being the Community Safety Auditors.
  • 00:02:43
    Those auditors were hired in quarter one of this year.
  • 00:02:47
    They initially completed a community safety focused risk assessment presented to the Audit Committee.
  • 00:02:55
    and that developed their annual work plan.
  • 00:02:58
    In the interim, they've been working on consultations with the Emergency Communications Center, Neighborhood Safety and working on a data analysis of injured on duty claims.
  • 00:03:08
    The second up would be the Policy and Research Division of the City Auditor's Office that you all have actually worked with and met.
  • 00:03:15
    So in Quarter 1, we brought on our initial Senior Project Managers to assist in developing the program and beginning the initial consultations with the Council.
  • 00:03:26
    Since then, we've also filled the Management Analyst position as of this month.
  • 00:03:32
    That would be Sarah Renner coming on board and that team is taking on work.
  • 00:03:36
    You had your first presentation back.
  • 00:03:38
    on staffing, then on the consent decree work and plenty more to come.
  • 00:03:44
    Those were the two major change items for us.
  • 00:03:48
    I'm happy to answer any questions.
• • Linea Palmisano
  • 00:03:50
    Thank you.
  • 00:03:51
    I'm not seeing any questions at this time.
  • 00:03:54
    Thank you.
  • 00:03:54
    Ms. Redden.
• • SPEAKER_05
  • 00:03:57
    Thank you.
  • 00:03:58
    The next item is the Public Safety Data Practices Restructure, and I do want to provide a bit of context because this process occurred over the course of two years.
  • 00:04:06
    In February 2022, the City announced how it was going to change how Public Safety Data Practices tickets were responded to.
  • 00:04:12
    Instead of delegating all requests of public safety data to MPD, a combined team in the Clerk's Office would address complex requests for police data, whereas the high-volume transaction requests and body-worn camera would remain in MPD.
  • 00:04:25
    This resulted in the transfer of five positions from MPD to the Information Governance Division in the Clerk's Office.
  • 00:04:31
    The change initially started taking effect in May 2022 when we moved the MPD workers into a joint workspace with our existing staff.
  • 00:04:38
    The MPD positions came over as a manager of police records, police work technicians, and business data analyst.
  • 00:04:45
    The ongoing funding for the salary was moved and the reporting structure was changed under the Clerk's Office effective January 2023.
  • 00:04:52
    As of this point with the budget change item and one-time funding to remove 4,000 cases in a backlog project the city now has a single team addressing all these requests and we are now working towards achieving a steady state.
  • 00:05:08
    This would mean the same number of requests being received by the city are also being responded to each month though the cases might not be the same.
  • 00:05:15
    Essentially through this change item we are working to provide the public with timely accurate and relevant data in a timely manner.
  • 00:05:24
    The final two items for the legislative department relate to the 2023 municipal election.
  • 00:05:29
    If you recall, this election is required due to the timing of the most recent state and local redistricting process and is required only for the 13 city council member seats.
  • 00:05:38
    Currently, the city finances elections in kind of a two-model approach.
  • 00:05:43
    First, we provide a core base for essentially everything that keeps the lights on for the election division.
  • 00:05:49
    That might be rent for our facility and our equipment, permanent staff salaries and allocation models.
  • 00:05:54
    Everything else that relates to the actual election is then requested and funded each year through the budget process.
  • 00:06:00
    The Election Division was therefore allocated $2.1 million in one-time funding to administer this year's election.
  • 00:06:06
    The election cycle just started with the candidate filing period and 38 candidates filing for office.
  • 00:06:11
    Funding will essentially allow the City to hire about 75 to 85 temporary workers, 1,800 to 2,000 election judges, supplies and voting equipment for 137 Election Day voting precincts, and one 46-day early vote center and ballot drop-off site.
  • 00:06:26
    The Division continues to remain diligent in tracking local and national trends to modify their plans based off of what expected turnout levels will be.
• • Kristyn AndersonCity Attorney
  • 00:06:33
    Therefore, the bulk of this funding will be spent in Quarter 3 and Quarter 4 of this year.
• • SPEAKER_05
  • 00:06:39
    After the results of the election are certified by the Municipal Canvassing Board in November, the City Clerk's Office will focus on the last change item, which is the 2023 transition, orientation and inauguration for the newly elected City Council and their staff.
  • 00:06:52
    $200,000 was allocated for these activities and is typically used for temporary staff salaries, technology needs for the temporary spaces, new office furniture and repairs to the surrounding structure,
  • 00:07:04
    and activities regarding the inauguration such as events based rental fees, security, cleaning, photography, broadcasting and other things that make these events open to the public.
  • 00:07:14
    As a result, the bulk of this funding will be spent in quarter four of this year and quarter one of next year.
  • 00:07:19
    For now, we are working with enterprise partners like Property Services, IT, Communications, Human Resources and the Office of Public Service to prepare for these activities.
  • 00:07:28
    With that, I'm happy to stand for any questions about those items.
• • Linea Palmisano
  • 00:07:31
    Thank you.
  • 00:07:31
    We have two people in queue.
  • 00:07:32
    The first is Councilmember Wonsley.
• • Robin Wonsley
  • 00:07:35
    Thank you.
  • 00:07:35
    Just clarification on the item around the public safety data practice restructure.
  • 00:07:43
    I know we got a presentation through POGO around that largely being taken up through contract work.
  • 00:07:48
    Is that also being factored?
  • 00:07:49
    I know you mentioned some type of a work group, but that was really crucial in helping address that 4,000.
  • 00:07:55
    Is that also factored into this ongoing funding?
• • SPEAKER_05
  • 00:07:58
    Councilmember Palmesano to Councilmember Wonsley.
  • 00:08:02
    Yes, that contract through Robert Haff has been a crucial aspect as it allowed us to bring on extra workers.
  • 00:08:08
    And while we're still working to achieve a steady state, we're going to maintain those workers while we have that one time project funding.
• • Robin Wonsley
  • 00:08:14
    Okay, so that would still go through to 2024 then likely?
• • Linea Palmisano
  • 00:08:19
    Correct.
• • Robin Wonsley
  • 00:08:19
    Okay, awesome.
  • 00:08:20
    Thank you.
• • Linea Palmisano
  • 00:08:22
    Council President Jenkins.
• • SPEAKER_18
  • 00:08:24
    Thank you Madam Chair and Ms. Redden, my question is related to the elections.
  • 00:08:31
    You noted that this year there are 13 seats on the ballot.
  • 00:08:39
    But you said the hiring, I'm wondering how is that different from a larger election or is it different, do we have the same obligations for a 13 member, 13 person election versus 25 people on the ballot election?
• • SPEAKER_05
  • 00:09:00
    Councilmember Palmisano to Councilmember Jenkins.
  • 00:09:03
    Yes, that's a really good question.
  • 00:09:05
    We are expecting that the needs for this election won't be the same as next year's, which is a presidential.
  • 00:09:11
    So while we are required to still open an early vote center and the same number of polling places, staffing numbers, general supplies, number of ballots we're printing, we're expecting not to be as high as normal.
  • 00:09:21
    So that did go into the budget number that you saw reflected on the PowerPoint.
  • 00:09:25
    However, I will say like with every election, we're always prepared for the unknown.
  • 00:09:29
    2020, we certainly weren't expecting to have to run an election during COVID-19.
  • 00:09:34
    So there usually is some contingency planning in place.
  • 00:09:37
    So where do we get staff if suddenly we see an uptick in turnout?
  • 00:09:41
    Where do we go if we suddenly see extra need and particular award for ballots, those types of things?
• • SPEAKER_18
  • 00:09:48
    Hey, thank you.
• • Linea Palmisano
  • 00:09:51
    Thanks.
  • 00:09:51
    I'm not seeing anybody else in queue.
  • 00:09:53
    Thank you.
  • 00:10:01
    Next, I'm not sure who's next in the queue.
  • 00:10:07
    City Attorney's Office, welcome Ms. Anderson.
  • 00:10:10
    You've had a busy day already.
• • Kristyn AndersonCity Attorney
  • 00:10:12
    Indeed I have, thank you.
  • 00:10:16
    Council, Vice President, Council members, just wanted to come and talk to you just a little bit about the change items and the status of the change items in the City Attorney's Office.
  • 00:10:28
    The first change item was with respect to a new position
  • 00:10:32
    and the City Attorney's Office.
  • 00:10:38
    The purpose of this charging team is to really look at evidence before we charge cases.
  • 00:10:44
    So really comprehensive looking at body worn camera footage related to a potential charge
  • 00:10:50
    getting all the evidence together so we can make sure that the charges that we are bringing are actually supported by the evidence and that we are charging things fairly and equitably.
  • 00:11:05
    So that's what those two positions are.
  • 00:11:06
    We have them now of both of those positions assigned.
  • 00:11:10
    These were internal assignments of folks in the criminal division and that work is underway.
  • 00:11:18
    The second position is a position of a community attorney in the third precinct.
  • 00:11:25
    You may be aware that we already had community attorneys in some of the other precincts, so this was adding another resource for there to be a community attorney in the third precinct.
  • 00:11:36
    The purpose of the community attorneys is really kind of twofold.
  • 00:11:40
    Number one, to be a resource for law enforcement within the precinct to be able to answer real-time legal questions.
  • 00:11:47
    and then also to be that liaison between law enforcement and community in terms of community questions, in terms of community meetings.
  • 00:11:57
    This particular position is actively working on strategies to address
  • 00:12:02
    and other resources.
  • 00:12:10
    So having that resource within the precinct is I think a big benefit in terms of being that liaison between law enforcement and the community.
  • 00:12:21
    The third change item was to fund a Brady attorney.
  • 00:12:26
    Our office has quite a robust Brady process that ensures that we comply with our legal obligations to disclose to criminal defendants any discoverable, inculpatory, or exculpatory evidence, including information on officer misconduct.
  • 00:12:44
    So to fulfill our obligations there, this particular position
  • 00:12:48
    is dedicated to actually reviewing all open and closed complaint investigations conducted with respect to MPD officers either by internal affairs or by the Office of Police Conduct Review.
  • 00:13:03
    assessing discoverability when looking at those investigative files and then making determinations as to whether that information needs to be disclosed to criminal defendants in the cases that we prosecute and then disclosing that information pursuant to protective order and other law.
  • 00:13:23
    This is also a resource that is used from time to time when other jurisdictions need to also disclose Brady type of information.
  • 00:13:33
    This position is a liaison with other jurisdictions as well.
  • 00:13:40
    The next change item was to fund another attorney position.
  • 00:13:46
    We put that position in the labor and employment law group.
  • 00:13:52
    Labor and employment law in the city has become more and more
  • 00:13:55
    are active and more and more complex.
  • 00:13:58
    For example, in giving legal counsel on union negotiations.
  • 00:14:03
    So we determined that we need a third resource.
  • 00:14:06
    We have two employment attorneys and we're adding a third employment attorney.
  • 00:14:10
    We have an offer out and hopefully we will have it accepted momentarily.
  • 00:14:14
    This has been a difficult position to fill because frankly we are competing with the private sector for employment lawyers.
  • 00:14:22
    and we don't compensate in the same way that the private sector does.
  • 00:14:26
    But we now again have an offer out and should be able to add that third HRLR attorney to our team.
  • 00:14:36
    and then the last change item is with respect to an enterprise information management analyst.
  • 00:14:42
    This is our e-discovery expert.
  • 00:14:44
    You probably are all aware that litigation has become really within the last decade or so extraordinarily motivated by e-discovery.
  • 00:14:56
    The amount of
  • 00:14:58
    email that we all create, the amount of text messages that we all create in the course of doing our jobs.
  • 00:15:05
    All of this stuff winds up becoming part of litigation from time to time.
  • 00:15:10
    So this resource was to develop the expertise and the capability and the implementation of a sophisticated e-discovery resource for our office to be able to comply with the discovery obligations that we have in all of our cases.
• • Linea Palmisano
  • 00:15:30
    Councilmember Wonsley has a question or comment.
• • Robin Wonsley
  • 00:15:33
    Thank you in regards to the assistant attorney position That's going to be overseeing the Brady process just interested in knowing How has having that position filled now and it sounds like a better infrastructure in place around managing that how's that going in partnership with Hennepin County that it seems like they're still in
  • 00:15:52
    a big point of concern when we had lots of conversations around our brady processes last year.
• • Kristyn AndersonCity Attorney
  • 00:16:09
    Council Chair, Council Member Wonsley, the relationship between the city and Hennepin County in terms of Brady is, you know, we're working on a memorandum of understanding that because, you know, frankly, the Data Practices Act doesn't allow for free flow of information between jurisdictions, so we need to kind of accomplish that through memorandums of understanding and through court orders.
  • 00:16:31
    We have actually met with Hennepin County District Court judges to talk about what the process might be in terms of making it less burdensome for the court to issue court orders.
  • 00:16:41
    We're working with Hennepin County with respect to memorandums of understanding.
  • 00:16:45
    I think we're still
  • 00:16:46
    I don't think we've put the final signature on that, although I might be mistaken, but this position is really critical for that.
  • 00:16:54
    Both with respect to our own cases, obviously we prosecute misdemeanors and petty misdemeanors and gross misdemeanors, but having that central point of contact in our office who's looking at all of these investigations and can be that liaison with Hennepin County and other jurisdictions is a really, really important feature of this position's work as well.
• • Robin Wonsley
  • 00:17:15
    And then do you have kind of a sense when that signature on the MOU might be coming in some time just to have that like understanding in place so that there is more efficiency of that exchange?
• • Kristyn AndersonCity Attorney
  • 00:17:28
    Councilmember Williams, I'm sorry, I don't know and I might even be mistaken.
  • 00:17:31
    It's possible that it's already signed, but I can get back to you on on timing.
• • Robin Wonsley
  • 00:17:35
    Yes, if you could follow that'd be great.
• • Linea Palmisano
  • 00:17:39
    Thank you.
  • 00:17:40
    I'm not seeing other questions, but I did put myself in queue.
  • 00:17:44
    Can you just help us understand, in your own words, the community attorney in the third precinct and the extra contractual services for it?
  • 00:17:54
    What kind of positive impact that's had for the residents, the neighborhood businesses, the victims of crime in the third precinct?
  • 00:18:01
    Can you just anecdotally even help us understand that?
• • Kristyn AndersonCity Attorney
  • 00:18:06
    Yeah, I can try to do that, Council Chair, Council members.
  • 00:18:13
    So again, as I identified before, I think a big piece of this.
  • 00:18:17
    So also, we just very recently assigned someone to this position.
  • 00:18:21
    So this is kind of nascent.
  • 00:18:24
    But already, I think that we're seeing, you know, kind of that liaison work
  • 00:18:27
    really having fruit already, being able to have an attorney working on, you know, both from the legal perspective and hearing community voices about how to address crime on Lake Street, you know, doing it in a lawful manner and being able to connect kind of those community voices with the law enforcement voices I think has already seen some fruit.
  • 00:18:53
    also being able to identify individuals for needed services at 1800 Chicago I'm sure you're probably all aware that we do a lot of work around restorative justice in my office so it's not about you know just getting convictions or maybe not even you know getting a conviction sometimes it's it's plea deals that will
  • 00:19:16
    get folks to the services that they need rather than incarceration.
  • 00:19:21
    And I think that this position being located in the third precinct and having kind of the community access, the access to the social services providers really puts them in a very unique position to be able to understand and access those 1800 services.
  • 00:19:36
    and connect up with then our office as folks who are working on the restorative justice, restorative court alternatives to incarceration, you know, kind of marries all of those things that our office is doing together.
  • 00:19:51
    And I think, you know, I'm very, very hopeful for the kind of positive impacts that can be seen in frankly all of the precincts because of that liaison work.
• • Linea Palmisano
  • 00:20:02
    Thank you.
  • 00:20:03
    And then just to try to see all of these change items through the lens of like what good has it done, could you tell us those other three FTEs, so the Information Management Analyst, the Brady Attorney, and then the City Attorney and the Civil Division, can you help us understand what impact those three new FTEs made in regards to enhancing our legal services that we provide?
• • Kristyn AndersonCity Attorney
  • 00:20:28
    and the
  • 00:20:39
    absolutely being able to have dedicated folks who are looking at body worn camera footage.
  • 00:20:46
    I think that's important for a couple of reasons.
  • 00:20:48
    Number one, obviously making sure that we have knowledge of all the evidence before we go forward with a charging decision, but also frankly having the eyes of attorneys in our office if there is something concerning in the body worn camera footage in terms of officer's conduct.
  • 00:21:07
    and we've got eyes on that and have the ability to then raise that up and forward those things on for our internal affairs investigation.
  • 00:21:16
    So, I think that's an important feature and obviously, again, making sure that we are making
  • 00:21:24
    The employment attorney position
  • 00:21:40
    We haven't hired it yet.
  • 00:21:42
    I'm really knock on wood hopeful that we're almost there.
  • 00:21:45
    You know, I think that that You've all seen the the benefits of having strong labor and employment council for the city You know, we really want to get to the point of being able to do more proactive stuff and not not just reactive so being able to really be
  • 00:22:03
    there to give advice and counsel for labor negotiations to be able to work on personnel policies and compensation plans and other things.
  • 00:22:16
    So adding that third resource is really going to be able to let us look at the labor and employment city for the
  • 00:22:23
    a picture for the city in a more holistic and proactive sort of way.
  • 00:22:27
    So very hopeful for that.
  • 00:22:32
    And the eDiscovery Enterprise Information Management Analyst position, again, recently appointed someone internally to that position, actually somebody who'd already been doing lots and lots of eDiscovery.
  • 00:22:46
    So the appointment is new, but the work is not new.
  • 00:22:49
    This person has been doing a fabulous job for
  • 00:22:52
    a very long time for us.
  • 00:22:54
    Even though she was not in this position at the time, she was very actively involved in working with us on MDHR and DOJ and the, I think, hundreds of thousands of pages of documents and emails and all of those things that we produced in discovery to MDHR and DOJ.
  • 00:23:15
    I mean, that's the kind of sophisticated high-level e-discovery sort of
  • 00:23:20
    of work that this position is really there for.
  • 00:23:23
    And that kind of sophistication is needed really in all of our litigation cases.
• • Linea Palmisano
  • 00:23:29
    Thank you.
  • 00:23:30
    I appreciate that detail.
  • 00:23:33
    I'm not seeing any other questions.
  • 00:23:35
    Next, we have OCS.
  • 00:23:37
    Is that what's coming up next?
  • 00:23:40
    Mr. Sheehy, welcome.
• • SPEAKER_21
  • 00:23:41
    Madam Chair, Lee Sheehy, currently Deputy
  • 00:23:45
    City operating officer.
  • 00:23:47
    I think the council is aware on September 1st I will be interim deputy.
  • 00:23:52
    On September 1st I will be the interim commissioner of community safety and I thought I would use this opportunity to at least introduce myself to those I don't know and I thought it was probably
  • 00:24:04
    putting Mr. Jeffries in a difficult position to describe what he'd done, so I thought I would at least offer to do that.
  • 00:24:11
    And I also wanted to listen to the Council's discussion about the budget.
  • 00:24:13
    So, and I will stay for the other presentations as well, but I'll let Mr. Jeffries orchestrate that.
  • 00:24:21
    So, Mr. Jeffries, as the Chief of Staff, helped Dr. Alexander stand up the office, take the five departments that are part of that office and started to build it out.
  • 00:24:34
    I wasn't here so I can't speak to first hand.
  • 00:24:36
    I will say that the office has now stood up and the opportunities looking forward for the Chief of Staff at the office include with the recently released report on the Minneapolis Safe and Thriving Communities
  • 00:24:50
    bringing that to fruition in terms of design and reaching out to the community and start to provide some additional ways to think about a report that sets really high aspirations and expectations.
  • 00:25:04
    Mr. Jeffries is learning a lot about onboarding of new folks.
  • 00:25:07
    We have a new director.
  • 00:25:08
    Brown in the Office of Neighborhood Safety, and we soon have, at least according to the mayor's comments, a new Commissioner of Community Safety, which I will assist on that part of the transition.
  • 00:25:22
    So it's nice to be back.
  • 00:25:24
    I haven't been here for many years, but nice to be back in front of the Council and happy to answer any questions.
  • 00:25:28
    Otherwise, I probably took it over to the person who is more knowledgeable than I.
• • Linea Palmisano
  • 00:25:33
    Thank you.
  • 00:25:34
    I'm seeing Councilmember Wonsley.
  • 00:25:35
    Thank you.
• • Robin Wonsley
  • 00:25:36
    Thank you.
  • 00:25:37
    I'm interested to know, and Councilmember Ellison, you might can help me on this, I believe we got the presentation on OCS org chart either in Pogo or PHS, public health and safety, and that's where we saw additional staff positions based off of moved, I believe it was
  • 00:25:57
    crime prevention specialists.
  • 00:26:00
    Those positions were going to be used to allocate four additional staffing positions, it seems like for this year, for strictly media relations.
  • 00:26:09
    So it's interesting to know why there's an absence of those positions since that was, it seems like rolled out for 2023, not 2024, and if there's a change of scope in those positions in light of the work that needs to happen per Dr. Oftelli's report.
• • SPEAKER_21
  • 00:26:26
    of those four positions, one currently serves the PIO work and communications work with the police department, one is in the Office of Community Safety, soon to be hired, and then the two have not been filled in part
  • 00:26:47
    to create the opportunity, I think the council member suggests, of the broader message of opportunity that the Office of Community Safety can look at in community safety issues and others, as well as providing support for the other four departments.
  • 00:27:05
    They did come from the other four departments, as I think you suggest, so we have an obligation to our colleagues in those departments to make sure that they have communications needs served as well.
• • Robin Wonsley
  • 00:27:16
    Thank you, and just a quick follow-up on that, because I do believe in the mayor's 2024 budget, there was an allocation of two positions per recommendations for the Dr. Oftelli report.
  • 00:27:27
    I'm assuming then the two positions that's not fulfilled right now that was originally relegated for the media relations position, is it the hope that those will then occupy this new scope?
• • SPEAKER_21
  • 00:27:40
    I would say that in part I want to leave that to the new commissioner, but I think that the way that you're articulating it is the way that we're trying to think about how they can provide that service to that initiative.
  • 00:27:52
    But I'm cautious in this interim role to not commit the new commissioner to specifics, so I would say that the questions you've raised are ones that are under discussion within the office.
• • Robin Wonsley
  • 00:28:02
    And that's just also good for this body to know, because I believe Mayor Frey wrote that out as a potential new addition or new staffing.
  • 00:28:12
    And if that's not the case, so the excitement of, oh, well, we have four new FTEs or just two that's being reclassified under this new scope of work.
  • 00:28:23
    So I think it's the getting clarity on are we getting forward towards the doctor off telly or just to just rebranded So and it seems like there needs to be follow-up on that or maybe Jared might have some understanding on that.
• • SPEAKER_21
  • 00:28:35
    I think it's good time to pass Thank you, mr. Jeffries
• • SPEAKER_12
  • 00:28:44
    Thank you, Chair.
  • 00:28:44
    Thank you, Council Members.
  • 00:28:46
    Just to clarify, Council Member Wonsley, it was three positions that the mayor added.
  • 00:28:51
    Those were new positions.
  • 00:28:52
    Those were new?
  • 00:28:53
    Yes.
• • Robin Wonsley
  • 00:28:54
    And so then these two will go in addition to supporting that work?
• • SPEAKER_12
  • 00:29:00
    As Mr. Chihi said, tentatively, yes, but that's going to be in part dependent on decisions that need to be made by the new permanent commissioner.
• • Robin Wonsley
  • 00:29:07
    So there could be a world, per the new department commissioner, where we could have five FTEs dedicated towards the Dr. Aftelli work implementation efforts.
• • SPEAKER_12
  • 00:29:17
    Correct.
  • 00:29:18
    And I think as the mayor said in his budget address, that's kind of the beginning of that work.
  • 00:29:22
    So not the end result, but the beginning.
• • Robin Wonsley
  • 00:29:25
    OK. Just wanted to get clarity on life staffing allocations around that.
  • 00:29:28
    So thank you for providing that.
• • SPEAKER_12
  • 00:29:30
    Absolutely.
• • Linea Palmisano
  • 00:29:32
    Thank you.
  • 00:29:32
    Council Member Rainville.
• • Michael Rainville
  • 00:29:38
    Thank you Madam Chair.
  • 00:29:39
    My remarks are directed towards Mr. Sheehy.
  • 00:29:46
    I just wanted to welcome you and thank you for taking this interim position.
  • 00:29:50
    You've served the public so well.
  • 00:29:51
    You've been a public servant in government and non-profits and you're coming here at a very tough time and it's a very important time.
  • 00:30:00
    So if there's anything that my office can do to help, please do not hesitate to ask.
  • 00:30:06
    But again, I just want to thank you for stepping up to the plate and I really appreciate your effort.
  • 00:30:11
    Thank you.
• • SPEAKER_21
  • 00:30:12
    Madam Chair, thank you.
• • Linea Palmisano
  • 00:30:15
    Thank you.
  • 00:30:16
    I'm not seeing anybody else in queue.
  • 00:30:19
    Go ahead, Mr. Jeffries.
• • SPEAKER_12
  • 00:30:22
    So I will walk through each of these for the departments within the OSC community safety.
  • 00:30:28
    Then I have department leadership here who can answer any specific questions on these items.
  • 00:30:34
    So as you'll see, for neighborhood safety in 2023, there are two items that were changed or added in the budget for neighborhood safety department.
  • 00:30:44
    The first being a $50,000 earmark for Youth Coordinating Board summer activities.
  • 00:30:49
    Those have been completed.
  • 00:30:51
    Those were actually three contracts that were worked through the Youth Coordinating Board and Neighborhood Safety Department that funded projects, as you'll see here, helping children and young adults to re-engage, recover, and accelerate learning and development after the severe disruptions of the COVID-19 pandemic.
  • 00:31:11
    Those have been completed and I believe we have an anticipated report out on that due back to the Neighborhood Safety Department at the end of this month.
  • 00:31:21
    The second item which I think you're all aware of is the budget move of the Behavioral Crisis Response Program.
  • 00:31:31
    The increase in 2023 was $1.45 million.
  • 00:31:35
    That budget transfer, what is complete,
  • 00:31:39
    And the contracting and program transition is just about final as well moving from PMI over to neighborhood safety And obviously the end goal of that is to build that trust efficiency within the city's emergency response and public safety generally and also noteworthy as actually stated in the mayor's budget address and
  • 00:32:05
    the $1.45 million for this year and an additional $1.45 million in 2024, bringing the total increase from 2022 to $2.9 million.
  • 00:32:17
    And that will be the $1.45 million is already effectuated and the other additional $1.45 million is planned for 2024.
  • 00:32:25
    Happy to take questions on that or defer to Director Nelson Brown for any additional specifics.
• • Linea Palmisano
  • 00:32:30
    Thank you.
  • 00:32:30
    We have a couple.
  • 00:32:31
    Councilmember Payne.
• • Elliott Payne
  • 00:32:33
    Thank you, Madam Chair.
  • 00:32:34
    Can you outline the process for that transfer?
  • 00:32:37
    I know that the budget dollars on paper have been transferred over to Neighborhood Safety, but for BCR day-to-day management, is that still in PMI?
  • 00:32:46
    And what's our plan for transition around that?
• • SPEAKER_12
  • 00:32:49
    yeah so that has been the actual programmatic part has been transitioning throughout the course of this year started almost at the very beginning of this year just the day-to-day you know what does administering this program look like that is near completion now we're almost at a complete handoff where the day-to-day is moving over to neighborhood safety
  • 00:33:13
    And we'll have right now two staff dedicated to that administration working with canopy on just the troubleshooting on invoicing on type of all types of logistical parts that actually go into the back end of The success of this program and working closely with canopy and leadership there Council member Wonsley
• • Robin Wonsley
  • 00:33:38
    Thank you.
  • 00:33:38
    Just clarification for the additional allocation for 2024, is that factoring in the contract extension that the Council just approved via POGO?
• • SPEAKER_12
  • 00:33:50
    Yes, it is, customer Wonsley.
  • 00:33:53
    So that was the actual contract extension.
  • 00:33:58
    That is obviously the dollar amount and the services.
  • 00:34:01
    The actual budget increase is to account for additional vans that will be added to the program, so going from three vans to five vans.
• • Robin Wonsley
  • 00:34:08
    So that would be five vans for 2025?
  • 00:34:10
    Sorry, 2024.
• • SPEAKER_12
  • 00:34:11
    Correct.
• • Robin Wonsley
  • 00:34:12
    Okay.
  • 00:34:13
    And then the additional, because I believe it was a one-year contract, we approve extension to two.
  • 00:34:18
    Yes.
  • 00:34:19
    And that's being reflected in the 2.9.
  • 00:34:21
    Yes.
  • 00:34:22
    Okay.
  • 00:34:23
    Thank you.
• • Katie Cashman
  • 00:34:25
    Councilmember Vita.
  • 00:34:27
    Thank you Vice President Palmisano.
  • 00:34:29
    Mr. Jeffries, you said that the groups from the Youth Coordinating Board, three groups were funded for this work?
• • SPEAKER_12
  • 00:34:36
    Chair Palmisano, Councilmember Vita, I believe that is correct, yes.
• • Katie Cashman
  • 00:34:39
    Do you know who those three groups are?
• • SPEAKER_12
  • 00:34:41
    Yeah, I'll bring up Director Nelson Brown to answer the question specifically.
• • Linea Palmisano
  • 00:34:46
    Welcome, Director Nelson.
• • SPEAKER_06
  • 00:34:48
    Thank you.
  • 00:34:48
    Thank you so much for that welcome.
  • 00:34:50
    Councilmember Vitale, yes, that is correct.
  • 00:34:52
    There are three contracts.
  • 00:34:54
    The first was to the Church of St. Stephen.
  • 00:34:57
    They did a program that was a Latino cultural summer camp.
  • 00:35:04
    They worked with about 50 youth ages 6 to 13 who live in the Whittier and Phillips neighborhoods.
  • 00:35:11
    They concluded just right at the end of July, so we're receiving reports right now.
  • 00:35:21
    HITP Hoops was the second program.
  • 00:35:24
    I think that stands for hard in the paint programming.
  • 00:35:29
    They did programming to 300 youths ages 8 to 17 who live in both South and North Minneapolis basketball programs in five different locations.
  • 00:35:40
    and then the third was Plymouth Christian Youth Center.
  • 00:35:45
    They did Bright Future programming to 70 youth in grades K through five who live or attend school in North Minneapolis and they're connected to the Northside Achievement Zone.
  • 00:35:57
    And those programs wrapped up is just as early as this past Saturday.
  • 00:36:02
    All right.
  • 00:36:02
    Thank you so much.
  • 00:36:04
    Thank you.
  • 00:36:05
    Thank you.
• • SPEAKER_12
  • 00:36:10
    Any further questions, Chair?
  • 00:36:14
    Go ahead and move into police.
  • 00:36:17
    So there were a number of non-personnel items changed or added in 2023.
  • 00:36:22
    There are two slides on this, so I will pause the end of this slide and see if there's any questions before we proceed.
  • 00:36:29
    The first change was an additional $739,000 ongoing to fund the Police Pathways Program.
  • 00:36:40
    As you'll see here, approximately 31 interns went through this intern program this summer, including traditional police executive research program in historically black colleges and universities.
  • 00:37:01
    And this was from all accounts a very successful year for this program.
  • 00:37:06
    If there are questions or more specifics on that, I'll defer to AC Gators.
  • 00:37:10
    For Lake Street Safety Center, there's an additional $25,000, I believe, one time earmark that was added to the budget last year.
  • 00:37:21
    That, for just a reminder, was an intended partnership with Hennepin County Metro Transit and community organizations to fund a kind of shared Lake Street Safety Center space where kind of all of our safety programming
  • 00:37:39
    in that space can have a presence and kind of have that accessibility for the Lake Street corridor.
  • 00:37:47
    That is in progress currently.
  • 00:37:49
    The future of that work is being coordinated by those organizing the center itself, so our jurisdictional partners and community groups.
  • 00:37:57
    I anticipate we'll have further movement on that here in the coming months.
  • 00:38:01
    And then lastly for this slide, there is another $25,000 earmark one time added
  • 00:38:07
    for this year for auto theft prevention, and that was specifically to fund the 500 purchased and donated clubs that had been distributed, so car clubs to prevent auto thefts that had been distributed and will continue to be distributed this summer.
  • 00:38:25
    Any questions on this slide?
• • Linea Palmisano
  • 00:38:27
    Councilmember Wonsi.
• • Robin Wonsley
  • 00:38:28
    Thank you.
  • 00:38:29
    Question for DC Gators in terms of the pathways program.
  • 00:38:38
    With the 31 interns, do you have a breakdown of the ratio between interns that were solicited or approved in-state versus out-of-state through some of those you mentioned like HBCU programs?
• • SPEAKER_19
  • 00:38:52
    Chair and Councilmember Wansley, yes the 31 interns there was one that was out-of-state that was from the historically black colleges and universities, the HBCU.
  • 00:39:03
    All others were inside of Minneapolis.
• • Robin Wonsley
  • 00:39:10
    So 30 from Minneapolis through the traditional programs that you mentioned either.
  • 00:39:15
    Did you see some trends where a majority came from of these partnerships?
• • SPEAKER_19
  • 00:39:21
    Chair and Councilmember, yes, anecdotally.
  • 00:39:25
    They were all from Minneapolis, but most were from the inner city and that's where we were targeting areas where our
  • 00:39:33
    opportunities that we had been given in the past, we felt we could do better.
  • 00:39:37
    And we strategically went at areas that were impacted by a lack of having opportunities to take on internships with our police department and areas that were impacted by violence.
• • Robin Wonsley
  • 00:39:51
    right and any key partnerships that were very helpful in that in terms of like I know you know certain groups were schools pivotal for like higher ed just getting a sense of yeah how folks knew and were able to like get that access.
• • SPEAKER_19
  • 00:40:05
    Chair and Councilmember
  • 00:40:08
    We worked in partnership with our Step Up program and they were a great partner in this process and at the end of the program, at least the summer phase of the program, we had all participants who were very pleased with the program and were looking to come back, but Step Up was a great partnership in that piece.
• • Katie Cashman
  • 00:40:30
    Okay, thank you.
  • 00:40:31
    You're welcome.
  • 00:40:33
    Councilmember Vita.
  • 00:40:34
    Thank you Vice President Palmisano.
  • 00:40:36
    Just quickly shout out to Jayla who was a part of that program.
  • 00:40:39
    She was the only student from the HBCU and I got to meet with her and try to convince her to come to Minneapolis full time.
  • 00:40:47
    She's from the South, so that did not work out.
  • 00:40:50
    She's very afraid of the weather.
  • 00:40:52
    So, we'll see if she comes back though.
  • 00:40:55
    I had a question around, similar to what Councilmember Wonsley's talking about, the partnership between schools.
  • 00:41:02
    So, Assistant Chief Gaiters, could you please come back up?
  • 00:41:06
    I've been talking to the Chief about a partnership that would work directly with Minneapolis Public Schools because I know we have programming where we could get kids in the career path for either fire or police, you know, where they could work as community service officers.
  • 00:41:23
    So I'm wondering if that was a part of this program or what's the future of that look like with Minneapolis Public Schools?
• • SPEAKER_19
  • 00:41:30
    And Chair and Councilmember Vieta,
  • 00:41:32
    Yeah, that was not a part of the program working in partnership with the fire department.
  • 00:41:38
    That is something that we all have ongoing talks about, but we're definitely interested in that program as well.
• • Katie Cashman
  • 00:41:45
    Councilmember Ellison's mother is on the school board.
  • 00:41:49
    Thank you.
• • SPEAKER_19
  • 00:41:50
    Thank you.
• • Linea Palmisano
  • 00:41:52
    Thank you.
• • SPEAKER_12
  • 00:41:57
    Any further questions, Chair?
  • 00:42:02
    All right, moving on through the non-personnel items added for the police department.
  • 00:42:07
    There was also a one-time $500,000 earmark added for community safety projects.
  • 00:42:13
    I believe that was for street outreach and engagement.
  • 00:42:17
    That RFP has been posted.
  • 00:42:19
    I think it either has closed or will close soon.
  • 00:42:23
    and those proposals will be evaluated in the coming weeks here.
  • 00:42:28
    For law enforcement support there's a 1.35 million dollar one-time funding allocation that was going towards State Patrol, Fridley, P.D.
  • 00:42:41
    and a few others to provide
  • 00:42:44
    for the Police Department this year.
  • 00:42:49
    Those partnerships remain ongoing and continue to be very important for our community safety enforcement mechanisms.
  • 00:43:00
    Then lastly, the one-time overtime allocation that is complete, MPD anticipates a budget deficit due to overtime exceeding that $2 million.
  • 00:43:15
    And these additional these funds have already been spent the two million dollars I Think that covers it for the police department there any further questions have to take them now As I take a look councilmember pain
• • Elliott Payne
  • 00:43:36
    Thank you Madam Chair.
  • 00:43:37
    For the overtime, can you just unpack just structurally how that unfolds?
  • 00:43:43
    My understanding is that we're running over budget on overtime, so how many times have we had to make those adjustments and then what's been the impact of
  • 00:43:54
    you know we just approved overtime to go to the State Fair as an example and how is that like how are those types of external whether it's a buyback or off-duty which I know is not technically overtime but how are those contributing to our budget when it comes to overtime?
• • SPEAKER_12
  • 00:44:15
    Is he Blackwell or is he Getters into this one?
• • SPEAKER_00
  • 00:44:21
    Madam President, Council Member Payne, Katie Blackwell, Assistant Chief Operations.
  • 00:44:25
    So I'm going to try to understand your question and explain it.
  • 00:44:28
    So the overtime impact that back in 2019 we're seeing a double overtime because we're paying cops at time and a half or double to fill vacancies that we're still trying to backfill our pipeline through the academy.
  • 00:44:40
    and then there's buyback out there that if there's an officer that buyback is that flat rate that's the city charges for those we generally will pull them back into the fold if we need them on the street if we're facing that critical staffing shortage and then we're also focused on the different precincts pulling and basically we're trying to exhaust all means before offering double overtime.
  • 00:45:01
    Off-duty is a completely separate thing that is negotiated through businesses.
  • 00:45:05
    Did that answer your question?
• • Elliott Payne
  • 00:45:06
    Yeah, well I'm curious you know we're at
  • 00:45:09
    two million in terms of a budget but if we were to have said one million dollars our budget for overtime and then we realize we're going to blow right past that what how does that unfold
• • SPEAKER_00
  • 00:45:20
    So I think Director McPherson is not here today, but she definitely keeps an eye on all the overtime.
  • 00:45:27
    So there's some things that we can't foresee, right, where we have to cancel days off if something unforeseen happens, that she tries to plan ahead to in her budget.
  • 00:45:35
    But we stay on top of it by looking at it.
  • 00:45:37
    We just did another memo to restrict a lot of double-time pay and going through exhausting other means before we just jump right into that overtime pay.
  • 00:45:46
    But the community has been overwhelmingly wanting to see police out there and to try to help alleviate our response times.
  • 00:45:53
    We're trying to fill those staffing as best we can for the community.
• • Elliott Payne
  • 00:45:57
    Thank you.
  • 00:45:58
    Thank you, Councilmember.
• • Linea Palmisano
  • 00:45:59
    Madam Chair.
  • 00:46:00
    Thank you.
  • 00:46:01
    This might be a question for Ms. McPherson, but do you happen to know this was a change for additional funding for overtime?
  • 00:46:11
    Do you recall what the existing funding was included for the current service level for overtime?
  • 00:46:20
    So we added two million more dollars, but how much did we anticipate, how much do we normally have in it?
• • SPEAKER_12
  • 00:46:27
    You're asking what the initial amount was, Chair.
  • 00:46:30
    I don't know that information, but we can get it to you though.
  • 00:46:32
    We can pull that pretty easily.
  • 00:46:34
    So we can get that to you after the meeting if that works.
• • Linea Palmisano
  • 00:46:37
    And then what is anticipated to be spent on overtime for the rest of the year?
  • 00:46:40
    I think it was mentioned that we anticipate a deficit
  • 00:46:48
    Oh, it's on the slide here.
  • 00:46:49
    The MPD anticipates a budget deficit due to overtime exceeding the budget.
  • 00:46:55
    And I know we can't predict unforeseen circumstances, but just if we keep on moving at the pace that we are.
• • SPEAKER_12
  • 00:47:12
    we're at this point sorry still rough estimations but I think we had said somewhere in the ballpark of the total I think was four or five million on over budget
  • 00:47:31
    Sorry, clarify.
  • 00:47:32
    That's a total budget shortfall.
  • 00:47:34
    So not just over time, but of the total budget.
  • 00:47:37
    But if you want to break down of the overtime specifically, Chair, we can get that to you as part of those those follow up numbers.
• • Linea Palmisano
  • 00:47:43
    I am curious as we look to right size things we know we aren't going to grow our force exponentially between now and the end of the year.
  • 00:47:51
    And I just want to make sure we're accounting for it in next year's budget as we look forward to that process.
  • 00:47:57
    So thank you.
  • 00:47:58
    Councilmember Rainville.
• • Michael Rainville
  • 00:48:01
    Thank you Madam Chair.
  • 00:48:02
    So I don't know who can help me if it's a Deputy Chief Blackwell or Gators but I believe that Council Member Payne when he stated that we allocated overtime for the State Fair Horse Patrols, I believe that is not correct.
  • 00:48:16
    It's my understanding that those officers are doing that on their days off.
  • 00:48:22
    So they're in essence giving up their vacation time, time off.
  • 00:48:28
    to help at the State Fair.
• • SPEAKER_00
  • 00:48:30
    Correct, so it's like working off-duty.
  • 00:48:33
    Sorry, Madam Chair, Councilmember.
  • 00:48:35
    It is basically an off-duty job working at the State Fair, and then the Mounted Patrol is more of a special duty, like going over there to assist them on our time.
• • Michael Rainville
  • 00:48:45
    But the point I'm trying to make is they're giving up their days off to go over there.
  • 00:48:52
    Thank you.
  • 00:48:54
    And then I had a second question.
  • 00:48:57
    The $500,000 earmark, I remember us allocating that in the budget process, and Mr. Jeffers, I'm just wondering, do you have a date or a timeline for allocation?
  • 00:49:07
    It would seem to me that to not have that allocated by August is not very efficient.
• • SPEAKER_12
  • 00:49:14
    Yeah, Chair, Councilmember Rainville, so that one was
  • 00:49:19
    Something that was a capability that did not currently exist in MPD as far as like that specific type of activity So it kind of needed to be built out to adapt to what was being requested or funded there And so that's part of the delay and actually getting it set up and so it was We I think collectively want to do it intentionally
  • 00:49:42
    wanted to do it right, and so it did take a little bit more time.
  • 00:49:46
    I think any of us wanted to, but I'm trying to plan for what we can now here.
• • Michael Rainville
  • 00:49:51
    So again, my question is, do you have a date or a time frame for allocation?
• • SPEAKER_12
  • 00:49:57
    We believe in within two weeks here.
• • Michael Rainville
  • 00:49:59
    Two weeks?
  • 00:49:59
    Yes.
  • 00:49:59
    Thank you.
• • Linea Palmisano
  • 00:50:02
    Councilmember Payne?
• • Elliott Payne
  • 00:50:03
    Thank you, Madam Chair.
  • 00:50:04
    I think I should probably clarify my question because it appears to be some confusion.
  • 00:50:08
    I was asking the impact of both buyback
  • 00:50:12
    and basically outside dollars buying overtime works.
  • 00:50:16
    I'm assuming that doesn't hit this budget.
  • 00:50:19
    So if we allocated $2 million for overtime, but there is an intersection in that time and a half versus double time is going to happen depending on what that availability is.
  • 00:50:32
    So I was curious, both does.
  • 00:50:35
    a buyback contract, reduce how we calculate those overtime budgets, and based on those buyback details, are we getting into more double time scenarios?
• • SPEAKER_12
  • 00:50:52
    Chair, Councilmember Payne, I believe I understand your question.
  • 00:50:55
    I'll look to our ACs here.
  • 00:50:57
    But I believe buyback is separate from overtime as far as I think you're clear on that.
  • 00:51:03
    But are you asking the indirect impacts of...
• • Elliott Payne
  • 00:51:06
    Correct.
  • 00:51:06
    When they're out doing details, you know, hitting the cap of what hours they can work and what days they can work, are we getting into more double time?
• • SPEAKER_00
  • 00:51:16
    Madam Chair, Councilmember, so I would say no because with the buyback completely separate it's basically a sheet that goes out to officers that are available on their off time to fill that and then each officer has to work at critical staffing over time that's part of the the budget and so each month they will do that and then we have different guardian beats that we will we will fold into the mix within the precincts so with the two separate that's not two separate funding pools
• • Elliott Payne
  • 00:51:44
    And then what triggers double time versus time and a half?
• • SPEAKER_00
  • 00:51:47
    Sure, so critical staffing overtime is is how we're making up the difference of our short staffing in the precincts, and so each officer will have to work one extra mandatory day for the double time.
  • 00:51:59
    And then there's special events that come up or special details.
  • 00:52:02
    I should say kind of unplanned or last minute is where we're putting in the CSOT, so it's used on a limited basis with the Chiefs approval.
• • Elliott Payne
  • 00:52:11
    Thank you.
• • Linea Palmisano
  • 00:52:13
    Thank you.
  • 00:52:14
    Councilmember Wonsi.
• • Robin Wonsley
  • 00:52:15
    Thank you.
  • 00:52:16
    I just had a clarifying question of one with the community safety projects, do we have a list of partners that have been awarded this?
  • 00:52:23
    And then what I'm also seeing missing from 2023, which is something that we approved, was actually brought forward by Councilmember Rainville of Warehouse Live or District Live.
  • 00:52:33
    And getting the sense, especially since we're talking about overspending MPD's budget, where did those dollars come from?
  • 00:52:39
    I had thought
  • 00:52:40
    It had also received some of the earmarked funding, but that's not being represented here.
  • 00:52:45
    And if there's any other external proposals that Council approved, for instance, Councilmember Vitos, well, no, that's for 2024, but the additional bonuses that were approved by this Council.
  • 00:52:58
    But just seeing some of those internal things that weren't originally included as change items, how that's factored into this budget.
  • 00:53:05
    But also the list of those partners, if we have any.
• • SPEAKER_12
  • 00:53:10
    Chair, Council Member Wonsley, I believe we have not yet selected or extended offers to vendors, so we don't have those lists, but we can forward them to Council once those are completed contracts.
• • Robin Wonsley
  • 00:53:21
    So you have not staggered those contracts out throughout the year?
  • 00:53:25
    It's been somewhat a one-stop shop for this specific initiative?
• • SPEAKER_12
  • 00:53:30
    Yes, that is correct.
  • 00:53:33
    To Council Member Rainville's earlier question, the capability as far as, like,
  • 00:53:37
    what that funding was designed for didn't exist within the police department previously and so that's what we were trying to adjust and adapt to.
  • 00:53:47
    So if that answers your question on that.
• • Robin Wonsley
  • 00:53:48
    And then funding around warehouse like where did that factor into this year?
• • SPEAKER_12
  • 00:53:53
    I believe that is in the O.P.S.
  • 00:53:56
    side.
  • 00:53:57
    I'm not entirely sure.
  • 00:53:58
    I think that may have gone into
  • 00:54:02
    I'm not exactly sure.
  • 00:54:03
    I don't believe that ended up going into the police department.
• • Robin Wonsley
  • 00:54:10
    It came out of MPD's budget, correct?
• • SPEAKER_12
  • 00:54:13
    Yes.
  • 00:54:13
    So that should show up elsewhere in this presentation, I believe.
  • 00:54:16
    Perfect.
  • 00:54:17
    Because this is not everything that came out of the police department, just what was changed internally or added.
• • Robin Wonsley
  • 00:54:25
    Good to know, just since it seems to factor under the non-personnel piece.
  • 00:54:30
    OK.
• • SPEAKER_12
  • 00:54:32
    I think our CFO could answer that question if you want to do it now.
• • Linea Palmisano
  • 00:54:39
    Thank you and welcome Director Dai.
• • SPEAKER_03
  • 00:54:42
    Through the Chair, Councilmember Wonsley, the District Live funding did come from the police department.
  • 00:54:48
    It was charged directly to the police department.
  • 00:54:51
    There was no transfer out.
• • Robin Wonsley
  • 00:54:54
    So there are general budget dollars paid for it?
  • 00:54:57
    Yes.
  • 00:54:58
    And that's the same general budget dollars that's going to be in an anticipated deficit?
• • SPEAKER_03
  • 00:55:04
    If it's anticipated, it will be yes.
• • Robin Wonsley
  • 00:55:06
    Good to know.
  • 00:55:07
    Thank you.
• • Linea Palmisano
  • 00:55:09
    Thank you.
• • SPEAKER_12
  • 00:55:12
    Any further questions, Chair?
• • Linea Palmisano
  • 00:55:13
    I'm not seeing any.
• • SPEAKER_12
  • 00:55:16
    And then lastly for our department changes, the fire department received $245,000 allocation, $200,000 of it ongoing starting in 2024 to replace the incident reporting software that the fire department uses.
  • 00:55:33
    That's in progress and is expected to go before council for approval before the end of August.
  • 00:55:40
    I'm happy to answer any questions or defer to Assistant Chief Rucker and Director Scardelli.
• • Linea Palmisano
  • 00:55:49
    I'm not seeing any questions.
  • 00:55:50
    Could you clarify incident reporting software is for calls like 911 types of calls?
• • SPEAKER_12
  • 00:55:58
    I'll let Assistant Chief Rucker answer that question.
• • Linea Palmisano
  • 00:56:01
    Welcome, Chief.
• • SPEAKER_20
  • 00:56:03
    Thank you.
  • 00:56:03
    Good afternoon, Madam Chair and Council members.
  • 00:56:08
    So the incident reporting software is to report our incidents and it's called Firehouse.
  • 00:56:16
    So that software has sunsetted and it was extended to 2024.
  • 00:56:25
    So we were replacing that software with image trend.
  • 00:56:29
    and currently we are Moving forward PRC has approved a five-year Contract to move forward to come offer in front of council shortly, so it is our fire incident reporting system of how we Mark in and and What do you call it?
  • 00:56:55
    describe what our incidents are, and then also moving forward to the state as well.
• • Linea Palmisano
  • 00:57:03
    I see.
  • 00:57:05
    Thank you.
  • 00:57:05
    And so then ongoing, is the ongoing cost of the software, its maintenance and troubleshooting, etc., from an IT perspective?
• • SPEAKER_20
  • 00:57:14
    Affirmative.
  • 00:57:15
    Affirmative.
  • 00:57:17
    Councilmember Wanze.
• • Robin Wonsley
  • 00:57:19
    Thank you.
  • 00:57:20
    Sorry, Director Ruchner, this is not for you, but I just wanted a clarification on the community safety contracts.
  • 00:57:26
    Jeffrey, just as you're, you know, having the pending decision point on those contracts, I'm assuming the approved RFPs will either come through POGO or would it be through PHS for the council to consider?
• • SPEAKER_12
  • 00:57:39
    I believe it would be PHS, but I need to double-check that.
• • Robin Wonsley
  • 00:57:43
    Okay, if we could get a follow-up on that just to be clear of when those will come through.
  • 00:57:48
    Yes.
  • 00:57:48
    Okay, thank you.
• • SPEAKER_12
  • 00:57:53
    And lastly for OCS, as you'll see here, this is a slide just noting all of the FTE transfers.
  • 00:58:02
    So I know these positions were actually added but actually transferred to these departments or offices.
  • 00:58:08
    for Neighborhood Safety as it was moved out of health as the Office of Violence Prevention.
  • 00:58:13
    It was the 19.65 FTEs from the government structure and then two additional FTEs that were added from NCR as part of the government structure as well.
  • 00:58:25
    For OCS, you'll see six overall that were taken from Communications, NCR, and NPD.
  • 00:58:33
    The two from Communications and NPD, those were the media relations positions that Mr. Sheehy referenced previously.
  • 00:58:45
    And then the two from NCR are currently, I believe, the aide to the commissioner.
  • 00:58:52
    and the Director of Partnerships and Outreach position that went through council earlier this year.
  • 00:58:57
    And then for MPD, you'll see 11 FTEs were transferred from NCR, those were the crime prevention specialists, two FTEs to the auditor, five FTEs transferred to the clerk, two FTEs transferred to OCS, which is noted above, and then three FTEs transferred to PMI.
  • 00:59:20
    So happy to answer any questions on that I'm not seeing any.
• • Linea Palmisano
  • 00:59:26
    Thank you.
  • 00:59:28
    Thanks for that wrap-up.
  • 00:59:29
    That's helpful Director Johnson
• • SPEAKER_15
  • 00:59:36
    Thank you madam chair members of the council I have a lot of slides and a lot of help here behind me a lot of the departmental leaders will jump in here if you have detailed questions, so I'll try to go through these relatively quickly since I think you're familiar with many of them, but
  • 00:59:51
    I'm going to start with the Office of Public Service and the new positions, the city operations officer position was created as part of the voter approved ballot initiative that was really not a new position as much as conversion of the city coordinator position into this role.
  • 01:00:11
    And that is, there was a national process for that and that is going forward sometime this fall.
  • 01:00:20
    The next item is the Deputy City Operations Officer for Internal Services that was taking the deputy city coordinator position and converting it into that position as part of the governance restructure and that position has been filled.
  • 01:00:40
    The next is the Deputy City Operations Officer for Development Health and Livability.
  • 01:00:44
    As you heard earlier, Ali Sheehy was filling that role on an interim basis and it has been posted and planned to close that position on September 1.
  • 01:00:55
    This is part of the new government's restructure that the council passed in October as well.
  • 01:01:00
    City Senior Event Coordinator.
  • 01:01:03
    This is currently filled with a detail.
  • 01:01:06
    I have 30 plus events that this person has been working on.
  • 01:01:10
    I think what we have, we've had that position sort of off and on over the years.
  • 01:01:16
    Just really when we've had really significant events and what we found is that we can really make this easier for folks to have events in our city if we have an ongoing position and that was the rationale when this position was funded.
  • 01:01:27
    This position works on things like the Aquantennial Torchlight Parade, Holly Dazzle, Uptown Art Fair, The Lop It, many others, Pride Parade, I could list all 30 but I think in the interest of time if you'd like that list I'll forward that on.
  • 01:01:43
    Also we are continuing this position not just works on events that are coming but also on future events.
  • 01:01:50
    We have been working to really streamline the processes within our city
  • 01:01:54
    to make it easier to have events.
  • 01:01:56
    I know that there have been questions related, for example, to the Pride Festival.
  • 01:01:59
    I mean, time is money, and what we're trying to do is we're trying to make this easy for people to have a streamlined process for having events in our city as well.
  • 01:02:09
    The second position in that position, the Senior Events Coordinator, that detail has been in place since the end of November, and we are planning on posting that soon.
  • 01:02:19
    And I know just for the public's information and we talk a lot about details here, which might not mean something to the people who are listening, but we often have our current employees are allowed to detail to a different position to give them really professional development experience and we found that that's been a very useful tool for folks to try something out.
  • 01:02:38
    See if they like it and then they either return to their own position or sometimes they will apply for that position as they go forward.
  • 01:02:46
    The Senior Project Manager position, I think a lot of you have heard about this, the biggest projects that is currently filled with the detail as well and that has been filled with the detail since January of this year.
  • 01:02:58
    That person has been working on
  • 01:03:00
    the third precinct engagement process in partnership with our colleagues at NCR as well as really leading the work at George Floyd Square.
  • 01:03:08
    You all are going to get a very detailed update on George Floyd Square coming up in September and all of those different activities as a part of that.
  • 01:03:17
    we found a real need for project management.
  • 01:03:22
    What we're really trying to do is make sure that all departments are working together and in order to get them to work together we need somebody who's making sure that that happens and that's been really fruitful in our work at George Floyd Square which you all will be hearing about next month to make sure we're not we're taking advantage of all of the different opportunities and that come with having different departments doing work in that area.
  • 01:03:49
    We are going to post for a permanent position in that area as well very soon.
  • 01:03:56
    So the next, I'll pause there for just a second otherwise I'm going to keep going.
  • 01:04:01
    Okay, arts and cultural affairs personnel.
  • 01:04:04
    This is our first time that we have an arts department and we have a new arts director which you all are aware has been hired and this is all part of the government structure efforts as well.
  • 01:04:19
    We are currently almost fully staffed.
  • 01:04:21
    We have had a departure and so
  • 01:04:24
    We are in the process of filling the Executive Manager of Arts position and the interviews will begin at the beginning of September for that position.
  • 01:04:36
    Civil Rights personnel
  • 01:04:38
    The case investigator positions have both been filled.
  • 01:04:42
    This is in order to increase the investigative capacity of Civil Rights OPCR and reduce existing caseload demands.
  • 01:04:50
    The second position, Administrative Analyst 2, is in progress.
  • 01:04:54
    They're continuing to build capacity to help have an administrative person help with the process pieces and then others are able to work on the investigative parts.
  • 01:05:06
    Non-personnel, the $30,000 for the Community Commission on Police Oversight.
  • 01:05:11
    As you all know, this is a newly created or constituted commission with the work that you all had done this spring and summer.
  • 01:05:21
    and they have had their first meeting and this group will have a public data portal and so this is to help get that work up and running including getting just sort of this portal up and going and other things.
  • 01:05:43
    communications personnel.
  • 01:05:45
    The first position, the video specialist, has been completed.
  • 01:05:49
    This is in order to provide additional access to our public for independent bodies, commissions, and boards that have been identified with a city clerk to move forward and have additional resources there.
  • 01:06:05
    The interagency coordinator position has been recently filled.
  • 01:06:10
    This is trying to have dedicated representation at interagency meetings to really facilitate the communication among all the different departments.
  • 01:06:21
    Non-personnel in the communications department.
  • 01:06:24
    You'll see the increase of $100,000 on ongoing We really have eight different cultural media partners and this is to expand our multicultural media programming as well as I don't think this is does not include translation services, but it's really having specific contracts with those partners and
  • 01:06:50
    The next we have a lot here in Community Planning and Economic Development, a lot of investments here.
  • 01:06:55
    The Director of Planning position has been filled and it was frozen.
  • 01:07:01
    As you know, this is one of the frozen positions in 2020 and that position has been filled.
  • 01:07:06
    The Manager of Equity and Inclusion has also been filled.
  • 01:07:10
    This was a transfer from the Coordinator's Office.
  • 01:07:13
    and this really is for the Promise Zone work that is ongoing and helps with economic development with a lot of focus on Northside communities but other communities as well.
  • 01:07:25
    There are 4.75 field positions that were expiring.
  • 01:07:32
    These are ARPA funded and now are ongoing positions within the general fund.
  • 01:07:38
    This gives us some stability and some of these programs that I think were very successful as we move forward as we saw in the pandemic.
  • 01:07:46
    The Commercial Property Development Fund, $2 million of one-time resources.
  • 01:07:51
    So we are in the process, we have either committed or are in the process of committing all the funding for commercial real estate projects.
  • 01:08:00
    This is really focused on financing small businesses and emerging developers, especially from BIPOC communities.
  • 01:08:07
    Development funding swap.
  • 01:08:10
    So these were swapped in and out for personnel experiences.
  • 01:08:13
    This will again allow for long-term stability in personnel funding.
  • 01:08:19
    Dreamland on 38th Street development progress.
  • 01:08:21
    That's $500,000 in one time resources.
  • 01:08:25
    The loan terms were approved in March working with development partner to close the loan and so that we would expect in the next couple months.
  • 01:08:33
    And this will continue to implement the 38th Street thrive program as well as implement recommendations from the Inclusive Economic Development work group.
  • 01:08:48
    Okay, some additional funding within CPED, the Cultural Market Small Business Support, $400,000 in one-time resources.
  • 01:08:58
    We are looking through those programmatic guidelines with the City Attorney's Office and we'll bring them back to you we think either late summer or early fall.
  • 01:09:09
    These are really looking at helping support different operators that have helped keep people in housing during the pandemic.
  • 01:09:22
    Software license fees.
  • 01:09:24
    These are to be used for Salesforce.
  • 01:09:25
    This is transitioning the Salesforce licensing expenses from the original project to an ongoing basis as we're continuing to use that software.
  • 01:09:36
    Black Business Week.
  • 01:09:37
    We have kind of pieced together Black Business Week in the past, and you all were graciously provided funding, ongoing funding of $30,000 for the Black Business Week programming.
  • 01:09:49
    As you know, it was very successful, and I think you got a separate update on all of those activities.
  • 01:09:56
    And so this is really helping have this be an ongoing
  • 01:10:01
    effort at the city and we had gone back and forth in terms of whether that should be in REIB or CPED and I believe that REIB is an agreement that this is really an economic development activity.
  • 01:10:17
    The one-time the budget proposal for Zara at one million dollars of one time they're in the process of negotiating the loan loan terms and this is a black-run organization of business incubators on West Broadway.
  • 01:10:34
    I do and on some of these things if there's other questions please let me know.
  • 01:10:39
    Rise up $250,000 of one-time funding again this is another loan to recreate
  • 01:10:45
    Workforce access opportunities for residents in and around the Lake Street area.
  • 01:10:53
    Promise zone rent.
  • 01:10:54
    This is somewhat of a technical correction in that the rent went up for a promise zone activities.
  • 01:10:59
    We like to have that person housing, officing out of the community.
  • 01:11:03
    And so this is a was a transfer of $1 amount that had been covered within the coordinators office at the time into CPED to cover that rent.
  • 01:11:14
    Community Outreach and Safety Program, $1 million of one-time money.
  • 01:11:19
    We expect to award those contracts later this summer.
  • 01:11:23
    This is really in support of community safety specialist positions within the community organizations.
  • 01:11:29
    So we've done a number of pilot programs, as you can see there, including de-escalation and mental health, so that we will continue to evaluate those programs.
  • 01:11:41
    Community, the next item, $150,000 of one-time money for expansion to South Minneapolis of the community safety strategies.
  • 01:11:49
    This expansion will bring additional safety and economic development opportunities in the south side, similar to what was done, piloted in the north side.
  • 01:12:01
    The next three items, or the next two items, excuse me, are for the Public Housing Authority.
  • 01:12:06
    $2.7 million of one-time funding to really get at some of the critical maintenance that you all have heard about on an ongoing basis, or excuse me, within the Public Housing Authority's owned complexes.
  • 01:12:22
    So bidding is in process, and we'll schedule that maintenance to begin in the third quarter.
  • 01:12:29
    1.2 million dollars of one-time CDBG block grants is also in the contracting phase currently and expect construction around the same timeline to do some additional this is specifically related to fire suppression in those units affordable housing
  • 01:12:46
    Trust Fund, there's a $9.864 million one time in 2023 and 2024.
  • 01:12:55
    Proposals are due in the third quarter and we'll bring them forward to the City Council in the fourth quarter.
  • 01:13:01
    This is really gap financing for production and preservation of rental housing.
  • 01:13:13
    The next items in terms of the office to end homelessness $25,000 is under contract with Hennepin County This is to support the ongoing staff or excuse me the ongoing partnership with Hennepin County we have Used some of this funds for the lived experience advisory group as well as increasing availability through the coordinated efforts of Hennepin County as well working together and
  • 01:13:40
    Minneapolis Homes.
  • 01:13:41
    There are two different sources of funding, $508,000 of one time and then $2 million in 2024.
  • 01:13:50
    We're creating some additional unit developments that are perpetually affordable with that money and we expect to bring those back to the City Council in fourth quarter.
  • 01:14:02
    The last natural occurring affordable housing 1.5 million dollars it's being prepared for release in q3 and Dispersing those funds in the fourth quarter It's really acquiring properties from the post-pandemic housing market If I could interrupt you here councilmember Wonsing great I
• • Robin Wonsley
  • 01:14:27
    Thank you.
  • 01:14:28
    In regards to the office and homelessness, has there been any evaluation of the effectiveness of this partnership so far in terms of as you're doing somewhat consideration of continuing this contract?
  • 01:14:43
    And then is there also a comparison or will we get a presentation on the regulatory service department?
  • 01:14:48
    and the homeless response team to also kind of factor in in 2023, how much did we actually devote towards addressing our unsheltered community?
• • SPEAKER_15
  • 01:15:00
    Madam Chair, Councilmember Wonsley, I'll take your second question first, which is, we'll certainly be talking about the
  • 01:15:07
    investment in regulatory services related to the unsheltered work, and so that'll happen through the budget process as well.
  • 01:15:14
    We'll be talking about that.
  • 01:15:16
    In terms of your first question, I'm not aware that there has been evaluation at this point in time, but it's certainly something that we'll look at.
  • 01:15:23
    I think this contract has only been in place less than a year, but we can look at that and I'll make a note of it.
• • Robin Wonsley
  • 01:15:30
    And would that evaluation likely go through
  • 01:15:33
    would that be an internal department?
• • SPEAKER_15
  • 01:15:35
    Madam, do your council member want to get back to you on that and I'll talk with the folks that have been involved with this and get back to you with a better answer.
• • Robin Wonsley
  • 01:15:42
    Okay, sounds good.
• • SPEAKER_15
  • 01:15:51
    Okay, I'll keep going.
  • 01:15:55
    Next budget proposal, so I'm moving on to finance and property services personnel.
  • 01:16:00
    First is the capital budget analyst.
  • 01:16:02
    This position has been filled and this is really to help support the click process as well as to have financial coordination with the CIP and just really integrating, making sure we're integrating equity proposals and risk management into the CIP as well.
  • 01:16:18
    The next position is Policy and Research.
  • 01:16:20
    This position has been filled.
  • 01:16:23
    This allows for better financial planning and coordination.
  • 01:16:27
    This also is related to the CIP.
  • 01:16:35
    Next I'll move on to health.
  • 01:16:36
    If there are any questions, the first personnel is sustaining school-based service clinics.
  • 01:16:41
    We've got $223,000 in 2023 and then $443,000 in 2024 and ongoing.
  • 01:16:50
    This has been completed.
  • 01:16:52
    This allowed us to retain four grant-funded positions, and this really provides physical and mental health services with an integrated school-based primary care model.
  • 01:17:04
    Sustainability, as you all know from the governance structure, a lot of these positions were transferred from the coordinator to have one sustainability group within the health department.
  • 01:17:14
    The transfer of positions has been completed and that really has helped us prioritize environmental justice and really set the goals in a collaborative manner across all of the different people working on sustainability efforts.
  • 01:17:27
    The last item on this personnel page slide is the tree program coordinator.
  • 01:17:33
    This position has been filled and this is trying to have the work plan primarily is related to the tree canopy across the city and an educational campaign as well.
  • 01:17:46
    Non-personnel items related from the Health Department.
  • 01:17:49
    The first one-time abortion access.
  • 01:17:52
    The funds have been awarded to community agencies via RFP and this is an ongoing need that began with the recent Supreme Court actions.
  • 01:18:02
    Green cost share $416,000 in one time in 2023 and then $155,000 one time in 2024.
  • 01:18:12
    The funds have been encumbered and so this is the complete as well and we're helping businesses reduce the disproportionate impacts of climate change.
  • 01:18:24
    Opioid treatment, there will be ongoing conversations related to this as well.
  • 01:18:30
    The initial funding of $645,000, we're working to get a health coordinator related to opioids in place and that is still in progress, really focusing on treatment and evidence-based approaches to reducing opioid use.
  • 01:18:55
    Human Resources.
• • Linea Palmisano
  • 01:18:56
    If I could pause you, I think this has to do with opioid peace Councilmember Payne.
  • 01:19:02
    Sorry.
• • Elliott Payne
  • 01:19:02
    Thank you, Madam Chair.
  • 01:19:03
    Yeah, I was curious if that line item was associated with the the opioid settlement dollars or if this is independent and separate from that?
• • SPEAKER_15
  • 01:19:13
    Madam Chair, Councilmember Payne, my understanding is it is associated with the opioid settlement dollars and I know that there have been a number of conversations that we've been having internally about the impacts of
  • 01:19:23
    some of the recent actions related to some of the people who have settled in the opioid.
  • 01:19:30
    So we're going to go back and focus and make sure that we only are doing expenditures related to the opioid dollars that we have on hand.
• • Elliott Payne
  • 01:19:39
    And are there restrictions on those dollars as it relates to staff investments versus program dollars?
• • SPEAKER_15
  • 01:19:48
    Madam Chair, Councilmember Payne, I don't believe that there are strict restrictions.
  • 01:19:55
    I'll look over at our CFO, but of course we don't want to spend, you know, what we want to do is we want to make sure that we're not spending it all on staff because it's one-time dollars.
  • 01:20:03
    And so it's really about making sure we have a planful approach related to staff spending of opioid dollars.
  • 01:20:12
    Thank you.
  • 01:20:17
    Next is human resources for personnel.
  • 01:20:20
    This is for the DEI project coordinator and our CHRO is here as well.
  • 01:20:25
    There are a lot of questions, but I do want to address some of the questions that we've heard so far between January and July of 2023.
  • 01:20:32
    We've on board at 23 new employees.
  • 01:20:35
    This is really about increasing the diversity within our workforce.
  • 01:20:38
    50% of those new employees have been BIPOC and
  • 01:20:43
    2% were female.
  • 01:20:45
    The applicant diversity has increased significantly, increased by 5% BIPOC and 3% female.
  • 01:20:53
    Our new hiring, that of course more applicants translates to better hiring results, up 4% of BIPOC and new hires and 6% of female new hires.
  • 01:21:04
    One of the areas that we continue to have challenges is with respect to retention and that will be the area of focus for the DEI project.
  • 01:21:12
    Coordinator to make sure that we are changing the culture within the organization and maintaining and retaining, excuse me, our employees as well.
  • 01:21:26
    This DEI consulting services that is also a part of that process in terms of working on our strategic planning initiatives and securing the pathways and mentorships to make sure that we have are able to both recruit and maintain our employees.
  • 01:21:43
    They will work closely.
  • 01:21:44
    These dollars are going to be administered by the DEI project coordinator.
  • 01:21:51
    Information technology for personnel.
  • 01:21:54
    Senior applications analyst.
  • 01:21:55
    This first position has been filled, helping the enterprise become more transparent.
  • 01:22:00
    parent and capable of analysis of racially disaggregated data.
  • 01:22:07
    Business data analyst is in process.
  • 01:22:10
    This has the same, we'll work in conjunction with the senior applications analyst on this project.
  • 01:22:16
    Data scientist one is in process and project coordinator.
  • 01:22:22
    We have had a challenge and not like unlike other areas in terms of getting being able to get the compensation to the level that we can get folks hired quickly and have posted in job offers have been declined.
  • 01:22:37
    We do plan to repost that position soon.
  • 01:22:43
    Non-personnel, Enterprise Payment Platform.
  • 01:22:46
    There are 950,000 in 2023, 658,000 in 2024, and then some ongoing, about a million dollars of ongoing funding.
  • 01:22:55
    So this is online services that are currently handled in sort of back office systems to try and make sure that that's more transparent.
  • 01:23:04
    HRS Phase 2 is in progress.
  • 01:23:07
    A million dollars one time in 2023 and $4 million one time in 2024.
  • 01:23:12
    to work on a system with finance and property services, really looking at payroll and accounting and trying to have a more up-to-date service that will be less time intensive for our employees, the employees administering the system.
• • Linea Palmisano
  • 01:23:30
    I'm just going to add myself in queue here for that.
  • 01:23:35
    I remember having conversations before COVID about our current HR system and the need to replace it, the need, you know, just its age and its
  • 01:23:46
    inability to be updated regularly and just how onerous it was.
  • 01:23:51
    Is this now finally the beginning of that work?
  • 01:23:55
    So the one time in 2024 kind of marker, is that a full sale changeover?
  • 01:24:01
    Or are we continuing to patch our current HR and finance?
• • SPEAKER_15
  • 01:24:08
    Chair Palmisano, I'm going to have Paul Cameron come up here, our CIO, to give you more.
  • 01:24:13
    My short answer to that is it's the beginning of the replacement, but he can maybe give you a little bit more of a timeline as well.
• • Linea Palmisano
  • 01:24:19
    Thank you.
  • 01:24:20
    Welcome, Director Cameron.
• • SPEAKER_16
  • 01:24:21
    Chair Palmisano, thank you for the question.
  • 01:24:24
    So, yes, this is the wholesale replacement.
  • 01:24:27
    We are underway.
  • 01:24:29
    We currently have kind of a cross-departmental team.
  • 01:24:33
    primarily with IT, HR and finance and then we're pulling in many of the operational departments as well.
  • 01:24:40
    Our current plan is to make a software selection later this year and to move forward starting with implementation in 2024.
• • Linea Palmisano
  • 01:24:52
    That's great.
  • 01:24:54
    Thank you.
• • SPEAKER_15
  • 01:24:58
    Next, one time for the Salesforce Enterprise Platform, $425,000 and then $354,000 ongoing.
  • 01:25:08
    This is in progress.
  • 01:25:10
    We had filled the senior application analyst position that helps with contracting and moving these projects forward to have sort of new grant types and other things more clearly administered.
  • 01:25:23
    Contract Increases for $321,000, this is complete.
  • 01:25:28
    These are for existing contracts that we have and it's really inflationary adjustments related to that.
  • 01:25:32
    Technology Consolidation, $450,000 for consolidation of existing systems and that has been complete and we have contracts in place for that.
  • 01:25:45
    Moving on to neighborhood and community relations for non-personnel.
  • 01:25:51
    The first item, I know there have been some questions here related to the immigrant services and expansion of those services.
  • 01:25:59
    It's $150,000 of one-time monies.
  • 01:26:03
    These new resources, the RFP for this closes from September 14th and new resources will be able to provide services in 2023.
  • 01:26:11
    and hopefully will serve as many as 2,000 individuals with these resources.
  • 01:26:18
    The next item had American Indian memorandum of understanding.
  • 01:26:22
    This is $48,000 in ongoing resources.
  • 01:26:25
    This is in progress.
  • 01:26:27
    Contract has been executed with the current organization.
  • 01:26:31
    And resources are being spent.
  • 01:26:33
    This is really about formalizing the relationship between the city and the American Indian community.
  • 01:26:39
    The third item is loan program pilot for $25,000 of one-time resources.
  • 01:26:45
    This was launched in June and will be offering a loan program to enable residents to pay filing fees for new immigrants to our community.
  • 01:26:59
    Ventura Village Community Safety, $90,000 earmark.
  • 01:27:02
    The RFP for this work has been issued and there is a review panel in place.
  • 01:27:10
    anticipated to move this forward soon.
  • 01:27:16
    Funding and this is about the public safety measures at Ventura Village.
  • 01:27:21
    The last item is neighborhood group funding $134,000 of one time resources.
  • 01:27:26
    This is in progress.
  • 01:27:27
    All funds have been allocated allocated and really trying to focus those on engaging underrepresented populations.
  • 01:27:36
    And I think Director Moe is here for any detailed questions.
• • Linea Palmisano
  • 01:27:40
    I put myself in queue if to go back to the immigration funding piece.
  • 01:27:47
    This was a one-time increase of $150,000 to the existing ongoing $125,000 for immigration legal service funding to address an increased need for competent, high quality, free immigration legal services.
  • 01:28:04
    So I see that the RFP will be released in late July.
  • 01:28:09
    Do we anticipate being able to serve residents with legal services in 2023?
  • 01:28:17
    And if so, how many residents do we anticipate being able to serve with this?
  • 01:28:23
    It's a one-time amount of money, which is why I ask.
  • 01:28:27
    Director Moe.
• • SPEAKER_14
  • 01:28:32
    Good afternoon, Council.
  • 01:28:35
    Thank you for the question.
  • 01:28:41
    You are right that we have ongoing funding for $150,000 that we are releasing RFP right now.
  • 01:28:48
    It's open and that will include both the $150,000 of ongoing as well as the additional $125,000 of ongoing plus the additional $150,000 of one-time funding.
  • 01:29:00
    our intention is to have these dollars out in contract and to fund to support
  • 01:29:06
    Services as many as possible as we can after the contracts are in place in 2023 The contract itself will actually be designed to run through 2024 as well so there will Be no loss of funding or of services.
  • 01:29:22
    It just might be that they continue to be run through 2024 as well I'll just explain briefly and say we had a one-time funding of $25,000 to set up the loan program and
  • 01:29:34
    which actually is designed to assist immigrants with the immigration filing fees.
  • 01:29:41
    It's quite a successful program.
  • 01:29:43
    We've looked at other cities including St. Paul, increases
  • 01:29:47
    the access to citizenship which is one of our goals as a city.
  • 01:29:51
    So we spent the beginning of the year really trying to get that program up and running which we were able to launch this year.
  • 01:29:57
    With the capacity that we have then the expanding the immigration legal services RFP took a little bit longer.
  • 01:30:04
    I will also say that this is an ongoing program.
  • 01:30:07
    the past contracts expired so we actually had to redo a whole new RFP this year so it took a little bit more work on our end to get it up and running but we anticipate as soon as the contracts are in place that those funds will immediately start being spent and we will have no problem spending them in 2023 and in 2024
• • Linea Palmisano
  • 01:30:28
    Thank you.
  • 01:30:29
    And do you have a sense of approximately how many people could be served with this money based on St. Paul's current use of it or something like that?
  • 01:30:39
    I don't know.
  • 01:30:39
    I'm just asking you to pontificate.
  • 01:30:41
    We're not going to hold you to these numbers.
• • SPEAKER_14
  • 01:30:42
    Thank you, Chair.
  • 01:30:44
    So first, the loan pilot program is the one that was set up in St. Paul that we have expanded here to Minneapolis.
  • 01:30:50
    And thankfully, we're able to do that with the same provider.
  • 01:30:52
    So there is consistency across the two cities, making it much more accessible, less confusing for our residents.
  • 01:30:58
    Regarding the immigration legal services, our estimate is about 2,000 people.
  • 01:31:05
    What I'll suggest here is this is a little bit, it's not a one dollar to one person served scenario.
  • 01:31:10
    In some cases we serve many people with few dollars in terms of offering immigration legal clinics.
  • 01:31:18
    that reduces the cost per person that we serve.
  • 01:31:23
    But in some cases, the legal situation for some of our immigrant relatives or neighbors are complicated.
  • 01:31:32
    They take years.
  • 01:31:34
    And so the cost is something that happens over years.
  • 01:31:39
    It's not necessarily that's comparable to someone being served by a legal clinic.
  • 01:31:44
    Our estimate, and it really will depend on the type of contracts that we put in place and the services that we want to offer, will help us identify the exact number of people.
  • 01:31:54
    But our estimate is with the variety of services that we anticipate being able to offer is roughly 2,000 people with a total of 275,000.
  • 01:32:02
    Thank you.
• • SPEAKER_15
  • 01:32:14
    If there are no other questions on NCR, I'll move to Performance Management and Innovation related to personnel.
  • 01:32:21
    We have a number of additions there.
  • 01:32:24
    The first is the Innovation Team Planner Analyst that was transferred from MPD.
  • 01:32:28
    That new employee started in late June and is currently being onboarded.
  • 01:32:33
    Second, Innovation Team Planner Analyst also transferred from MPD, started in mid-July and is in the onboarding process.
  • 01:32:44
    The final Innovation Team Planner Analyst, also transferred to an MPD, we are restarting the hiring process again.
  • 01:32:52
    We had two candidates that we are hoping to re-engage as part of the existing hiring pool.
  • 01:33:01
    the In terms of the overall as folks know here part of the governance structure these this the department of performance performance management and innovation was created as part of the October actions and that work has been completed We are in the hiring process at the end of the hiring process for a director a new director for that department as well and
  • 01:33:29
    All right, the next is Public Works.
  • 01:33:32
    So Public Works non-personnel, $1.88 million in ongoing funds for improving roads, trails and 311 response.
  • 01:33:40
    This has been completed.
  • 01:33:41
    We are continuing to increase the service level related to the cuts that were done during COVID.
  • 01:33:51
    This includes both alley snow plowing or snow clearing, excuse me, as well as some seal coating.
  • 01:33:58
    The second item there, enhanced streetlight sign and right-of-way maintenance, $1.45 million in ongoing funding.
  • 01:34:05
    This has been complete.
  • 01:34:07
    Again, this was restored funding as a result of some budget cuts in COVID.
  • 01:34:13
    This also includes some pole painting.
  • 01:34:16
    Clean City Initiative, $150,000 of one time.
  • 01:34:20
    This is on hold.
  • 01:34:21
    We are evaluating the next steps due to some concerns or questions that were raised by legal related to statutory authority.
  • 01:34:30
    So more to come on that.
  • 01:34:34
    and Live Life Street Light Improvements, $4.5 million in one-time funding for over 2023 and 2024.
  • 01:34:41
    This is in progress.
  • 01:34:44
    We have a design and bid package that has been completed and the design has been done and now we're waiting to get some bids associated with that work.
  • 01:34:56
    Replacement of over 500 street lights in the city with direct vary white hearing.
  • 01:35:02
    The next item is electric vehicle charging stations, $200,000 in one time money in 2023 and $500,000 in one time money in 2024.
  • 01:35:11
    We are in the planning process related to those stations.
  • 01:35:20
    So somebody's very anxious for that electric vehicle charging, it sounds like.
  • 01:35:24
    The next item is related to racial equity inclusion and belonging personnel.
  • 01:35:36
    We have a program manager position.
  • 01:35:37
    Again, this new department was created as part of the governance structure changes in October.
  • 01:35:45
    And these duties are currently for the program managers are currently being divided between current staff and have been working on the racial inequity report.
  • 01:35:56
    The LGBTQIA plus program manager.
  • 01:36:00
    I believe we're getting really close, so this has been posted and I think we're close to hiring on this position.
  • 01:36:08
    We had to go out and repost because we didn't get a lot of applications the first time, but I think we're getting close now.
  • 01:36:14
    The 6.41 reflects the government structure changes and the reorganization making that a department.
  • 01:36:23
    The trans equity coordinator, the hiring of the interviews have been happening currently and we will have that position hired and onboarded very soon.
  • 01:36:40
    Anti-racism, the non-personnel items, the anti-racism curriculum, $40,000 of ongoing.
  • 01:36:45
    This work is almost complete, including an embodied component related to the training.
  • 01:36:51
    We have some folks in queue to help us be, to take the training and get feedback on that.
  • 01:36:57
    The next item is the improvements on our SREAP and racial impact, equity impact analysis and equity report.
  • 01:37:08
    That's $198,000 of ongoing funding.
  • 01:37:13
    This is really improving our process, educating departments.
  • 01:37:18
    We want our departments to be well versed in how to complete these forms.
  • 01:37:22
    and this is a part of that piece.
  • 01:37:26
    Trans Equity Summit.
  • 01:37:28
    We are delayed in this.
  • 01:37:31
    We have $15,000 of ongoing funding and we've supplemented that with some additional funding as well.
  • 01:37:36
    We have issued an RFP for consultant services that has been.
  • 01:37:40
    I just got back today so I'm hoping that a selection has been made in that I know they were being evaluated so I will know more soon.
  • 01:37:50
    The final item is the Health and Wellness Directory $70,000 of one-time funding.
  • 01:37:57
    We did issue an RFP and then we went back and reissued an RFP to try make sure we got additional responses and we're moving forward with the vendor selection process on that.
  • 01:38:10
    Councilmember Vitale.
• • Katie Cashman
  • 01:38:13
    Thank you, Madam Chair.
  • 01:38:14
    So we did get vendors to apply for the $70,000, the health directory?
• • SPEAKER_15
  • 01:38:22
    Madam Chair, Councilmember Vitale, yes we did.
  • 01:38:24
    I think we only had a limited number the first time and so we reopened it and were able to get a number of different health care providers.
• • Katie Cashman
  • 01:38:32
    What's the timeline for selecting someone?
• • SPEAKER_15
  • 01:38:35
    Madam Chair, Councilmember Vita again.
  • 01:38:39
    I apologize.
  • 01:38:39
    I literally got back into town this morning and so I'll have to it was it was almost they were evaluating proposals.
  • 01:38:47
    I'm not sure that's completed yet, but I will find out and let you know.
• • Linea Palmisano
  • 01:38:49
    Thank you.
• • Aisha Chughtai
  • 01:38:52
    I see that the trans equity coordinator position is pending completion, interviews were being held, hopefully we'll have someone onboarded soon.
  • 01:39:10
    I'm curious as to why there's a need to wait to hire for that LGBTQIA plus program manager when we are moving forward with the trans equity coordinator position in the absence of a permanent REIB director.
  • 01:39:26
    I'm sorry.
  • 01:39:31
    So I see for the LGBTQIA program manager, which is I think two slides back.
  • 01:39:36
    Thank you.
  • 01:39:37
    Okay.
  • 01:39:37
    One more.
  • 01:39:39
    yep so this position the second one posted here the LGBTQIA program manager it says for the status that the position is going to be posted once a director is appointed and onboarded but we are or you are moving forward with hiring a trans equity coordinator can you help me understand why moving forward with hiring one while waiting to even post a position for the second
• • SPEAKER_15
  • 01:40:06
    Chair Palmisano, Councilmember Tchekte, thanks for that question and for the clarification of the question.
  • 01:40:11
    Appreciate it.
  • 01:40:12
    The this position is a program manager position and my understanding is is really about having our new director having some flexibility in terms of making hires.
  • 01:40:26
    Themselves, and so the other one is really we need.
  • 01:40:30
    We do need people in here working in the coordinator on the Trans Equity Summit and we want to make
  • 01:40:36
    Is happening and so we move forward with that position So it's really about kind of level of position in the organization and direct reports and giving that person that ability to do so
  • 01:40:49
    I can circle back and check as well about the timing of posting that because I do think that we have already gotten all those items in place and so I'll just make sure that we're getting closer to that unless I think I don't know if Saray has any other information on that as well but otherwise I'll get back to you in terms of timing on getting that hired because I think it's ready to post I'm just not sure where we're at I'll confirm.
• • Linea Palmisano
  • 01:41:12
    Awesome, thank you.
  • 01:41:13
    Councilmember Wanzi.
• • Robin Wonsley
  • 01:41:15
    Thank you.
  • 01:41:16
    I just wanted a recap on the SREEP Equity Report.
  • 01:41:20
    I can't recall if you mentioned a timeline on when Council should be expecting to see that.
• • SPEAKER_15
  • 01:41:28
    Chair Palmisano, Councilmember Wonsley, in terms of that's really about training to make sure departments are improving on that, and that is in process.
  • 01:41:39
    My understanding is that we were hoping to have that done by the end of the year in terms of having that training ready to go.
• • Robin Wonsley
  • 01:41:45
    So the anti-racism curriculum is separate.
  • 01:41:47
    Oh, I'm sorry.
  • 01:41:48
    I thought you said the SREAP.
  • 01:41:49
    Oh, yeah.
  • 01:41:50
    The SREAP racial equity impact analysis and equity report.
  • 01:41:54
    So I just assumed that was an actual report that we would be able to see separate from the curriculum.
• • SPEAKER_15
  • 01:42:02
    Chair Palmisano, Council Member Wonsley, I'll check on the timing.
  • 01:42:06
    My understanding was almost finished, so I'll find out for sure.
  • 01:42:09
    Get the timing on that report.
• • Robin Wonsley
  • 01:42:10
    Thank you.
• • SPEAKER_15
  • 01:42:18
    Next department is regulatory services personnel.
  • 01:42:22
    We had a number of positions that were added here in regulatory services The first is the field supervisor that has been hired and the candidate is being onboarded this is really one joint initiative related to Having a supervisor and then eight code compliance specialists those first two items those two items go together and they are
  • 01:42:47
    intended to be for the overnight shift and that was about 933,000 for the 9 FTE and we have six agents that were onboarded on June 20th and July
  • 01:43:02
    10th, and they are in the three month field training that we have, that we have them go through as well.
  • 01:43:10
    The item, the final item, the Homeless Outreach Coordinator, this is a one ARPA funded FTE that was transferred from CPED and has been, the work is ongoing and that's really about making sure we have stability with respect to the funding of that position.
  • 01:43:31
    non-personnel items and regulatory services.
  • 01:43:34
    The first item is employee safety, $224,000 in 2023 and then $117,000 in 2024 as well as ongoing.
  • 01:43:44
    This is really about body cameras, implementation of body cameras in regulatory services and we're having a
  • 01:43:51
    a pilot by traffic control as well as animal control, a 90-day pilot and then we will evaluate how that's working as that pilot is completed.
• • Linea Palmisano
  • 01:44:01
    If I might interrupt you, I think there might have been some additional clarification being sought by Councilmember Wonsley on the previous topic.
• • Robin Wonsley
  • 01:44:11
    Yes, absolutely.
  • 01:44:12
    The Homeless Outreach Coordinator, so you mentioned the art bud transfer from CPAT.
  • 01:44:16
    that happened, but the work was ongoing.
  • 01:44:19
    So is this being funded through 2024, or are we saying this is basically ceased, or the ARPA dollars, have they continued, they're running out, the status of that?
• • SPEAKER_15
  • 01:44:29
    Chair Palmisano, Councilmember Wonsley and our Interim Director Kira Hasbergen is here as well but there are two different things is my understanding and this one is the Homeless Outreach Coordinator that is staffed in Regulatory Services that coordinates the response for the unhoused encampments and the other one is really related to ensuring working with Hennepin County in
  • 01:44:54
    with a contract to provide services and ensure that those folks find housing.
  • 01:44:59
    I believe that's how that breaks down.
  • 01:45:02
    I got a nod.
• • Robin Wonsley
  • 01:45:03
    So going back to the question I raised earlier, so the office to end homelessness, I got that.
  • 01:45:09
    That's the partnership we end up in County.
  • 01:45:11
    This one is just one staff position.
  • 01:45:13
    Is it funded through 2024?
• • SPEAKER_15
  • 01:45:16
    Chair Palmisano, Councilmember Wanza, yes it was on ARPA funds that are supposed to be expiring and so then this is putting it under the general fund to coordinate those activities.
• • Robin Wonsley
  • 01:45:29
    Is that about right?
  • 01:45:30
    So there will be permanent funding for this?
  • 01:45:32
    Thank you.
• • Linea Palmisano
  • 01:45:36
    Hi there.
  • 01:45:37
    Welcome.
• • SPEAKER_01
  • 01:45:38
    Thank you.
  • 01:45:39
    Chair Pastama, Council Member Wonsley.
  • 01:45:41
    So this was a transfer before with the Homeless Response Team.
  • 01:45:44
    The outreach coordinators were staffed in different departments.
  • 01:45:47
    So at the beginning of last year, we did transfers to move them all into regulatory services.
  • 01:45:52
    So that is the transfer that you see there that has been completed.
  • 01:45:56
    We did as part of the mayor's budget recommendation last week, you did see that it has been recommended for
  • 01:46:02
    to move this team into the general fund.
  • 01:46:06
    Right now the team is only funded, one of the few teams with ARPA funding is only funded through 2023.
  • 01:46:13
    So that funding will end.
  • 01:46:15
    Some of the other ARPA funding does go through 2024.
  • 01:46:17
    But the Homeless Response Team, theirs was sunsetted then.
  • 01:46:21
    So this position is part of that team.
  • 01:46:24
    And again, if it is approved in the budget would move into the general fund.
• • Linea Palmisano
  • 01:46:29
    Got you.
  • 01:46:29
    Thank you so much.
  • 01:46:30
    You're welcome.
  • 01:46:31
    Thank you.
  • 01:46:32
    Sorry for that.
  • 01:46:32
    I just didn't want us to get too far along and then backtrack back to that.
  • 01:46:37
    So thank you for sharing services.
• • SPEAKER_15
  • 01:46:39
    All right The we talked about the employee safety in the the pilot for the body camera The second is nuisance abatement $100,000 in ongoing funding and this is really focused on board ups and
  • 01:46:54
    it's about 44% expended, which is, year to date is 44% more, excuse me, in 2023 than it was in 2022.
  • 01:47:04
    311 Service Center personnel, I know that folks have, we've had a lot of conversations related to responses within 311, and we, as part of the government restructure,
  • 01:47:20
    we transfer that and combine it with the service center so we have both the 311 call center and the service center combined.
  • 01:47:26
    That transfer has been complete and we have a new director of that combined 311 service center in place as well.
  • 01:47:40
    Some non-personnel items in 311, the login licenses.
  • 01:47:44
    This is the system that we're currently using to handle resident requests.
  • 01:47:50
    It's about $30,000 of one-time money, and then we have gone ahead and purchased those licenses.
  • 01:47:56
    That's complete, and then the update is 16,000 and ongoing, and we're in the process of negotiating with the vendor on the ongoing cases.
  • 01:48:11
    One thing I do want to mention, we had structured this around the departments as requested and then I got a call from the mayor's office.
  • 01:48:20
    They wanted to make sure that they were transparent and that the two positions, the new positions that were in the mayor's office have also been hired.
  • 01:48:27
    There was one that was hired in February and the other person started today and so I didn't have really a separate department that was the mayor's office but wanted to make sure that I mentioned that and transparency for the council.
• • Linea Palmisano
  • 01:48:39
    With that, I stand for any additional questions.
  • 01:48:42
    Thank you for mentioning that.
  • 01:48:44
    I don't see anyone in queue yet.
  • 01:48:46
    I will ask if we could go back to the reg services slides.
  • 01:48:50
    There was a transfer of nine FTEs into reg services.
  • 01:49:00
    Ultimately, it was for nine FTEs, a field supervisor, and eight code compliance specialists to help handle increases in traffic management, parking complaints, special events, that kind of thing.
  • 01:49:14
    Can you help us understand?
  • 01:49:16
    It says candidates are onboarded and in training.
  • 01:49:19
    So is it fair to say that those new staff are out in the field controlling traffic and helping to manage parking situations?
• • SPEAKER_15
  • 01:49:28
    Councilmember Palmisano, I'm gonna defer to our interim director on that in terms of because I know there's still there's a three-month onboarding process that I mentioned and so I'll let you respond to that Thank you Chair Palmisano, so yes right now they are out in the fields under training So they are not directing by themselves.
• • SPEAKER_01
  • 01:49:46
    It's a three months training a three month training program.
  • 01:49:48
    So those new agents are out there you know being mentored and trained by existing agents and
  • 01:49:55
    So hopefully, again, we assess how they're doing and they should be able to move onto their own.
  • 01:50:00
    I would also like to clarify that this is for the late night shift, so it is not general during the day.
  • 01:50:06
    This was for those two extended hours to the shift, so they're Tuesday through Saturday.
  • 01:50:11
    The two shifts are 6.30 to 3 and then 10 p.m. to 6.
  • 01:50:15
    so they do some of the things that you mentioned primarily the special events things are at night in the downtown and warehouse district supporting things like warehouse live which we heard about and then also responding to non-emergency MPD requests 311 requests as residents may submit through those Smartsheet forms and our agents will go out if applicable 911 dispatch calls and are also supporting MPD and closures so street closures and things like that directing but again it is that late night shift that that we started which is five
• • Linea Palmisano
  • 01:50:44
    and the City Council.
  • 01:51:08
    Dear to Councilmember Koski, in this budget process was that we start by taking a look at how some of the change items have gone this year.
  • 01:51:17
    So seeing no further discussion, I'll ask the clerk to file that report.
  • 01:51:22
    And seeing no further business before us, I will declare this meeting adjourned.
  • 01:51:26
    Thank you everyone.
• • SPEAKER_08
  • 01:51:50
    There's been recent research that's showing that bee populations are declining.
  • 01:51:56
    So we're doing this because there is habitat loss going on, there is different pesticides that are harming our bee populations.